All dues are now payable in full.One final reminder. If you are $1000.00 in arrears, you need to call the office to discuss as these accounts are being sent to the collection agency. A payment plan is available if you call the office. Anyone who is $1000.00 or more on May 2 and has not contacted the office to make arrangements will be forwarded to the collection agency. FIRE BAN There has been some discussions on outdoor fires and fire bans. Hickory Hills will follow White Haven, Foster Township or Luzerne County if a fire ban exists. Since White Haven is our closest town and we are now patrolled by White Haven police, we will most definitely keep the same schedule as White Haven. Given the potential for fire, it is not worth risking our development for the sake of an outside fire. The board will discuss this and include it in our next round of revisions to the rules and regulations. NEWS REGARDING 2021 ELECTIONIn preparing for the 21 election, we have discovered many irregularities with terms and a high turnover of board members. There were questions as to 2 year terms and 4 year terms and a contradiction in the by laws which state that all member carry a four year term. It has been revealed to us that the possibility of resolution may exist but there is no proof of that since we do no possess the book of resolution. It is is the responsibility of the secretary to maintain the book, however when asked about it, the treasurer denied having it. Due to this fact, we revert to the by laws in their natural form.It is further problematic because there have been no elections from 2011 to 2018 so terms are completely off the rails. There was an election in 2019. The by laws state that all board members have a 4 year term and that all appointed members will carry out the remainder of the terms they filled.Based on the above information and following the by-laws, that would mean that all members are in for four years and that the terms for this board expires in 2023.The board discussed and ultimately decided since no seats are up and , that everything will remain the same until we can have a clean orderly election in 2023.The attorney concurred that this was the best way to handle this given the circumstances.Thank you for your understanding in this matter. Any letters of intent are being held in the event of a vacancy and will be appointed accordingly to fill the term until the 2023 election.Questions can be referred to the board at email@example.com. NEWS EFFECTIVE IMMEDIATELY, all cardboard boxes must be broken down and flattened before putting them in dumpster. Fines will be issued for lack of compliance. If you do not have a valid car sticker, you will be asked each and EVERY time to state where you are going. The car sticker is the only legitimate form of acceptance into the community, We are ramping up efforts to collect unpaid dues and we are sending all of these accounts to the credit collection agency. It is not worth ruining your credit over this so you are encouraged to call the office and make arrangements to pay your bill. We accept credit/debit cards or you can drop off your payment in the door slot in the front of the clubhouse.
12/22/2020The situation with the dumpster is reaching a critical stage. We have moved up the time for dumpster pick up to 10 days in lieu of 14 and we are still not making it to the next pickup. If we cannot curtail the amount of trash going into the dumpster, our next step is to close the dumpster and have appointed hours whereby one of the trash or maintenance crew will check for illegal items and there could be limits on how much is thrown in. THIS IS NOT a step we want to take but we can not afford these astronomical fees based on the tonnage of the trash being put in the dumpster. This can only mean that property owners or possibly outsiders are putting building materials and other heavy illegal items in the dumpster and we are all paying the price. The rule of thumb is that if you would not ordinarily place an item in your kitchen trash can, then it should not be going into the dumpster. Your cooperation is the key to keeping the rates down.
The engineer will be sending a report along with avenues for replacement and cost. Once this is available to us and we know the total cost, we can discuss how we will pay for this and how much it will cost the community. Insurance will not cover this loss as it wear/tear and flood damage from the storm. BUSINESS AT HAND Prior budgets have taken a toll on our finances. Those budgets were made using total amounts of expected revenue, not accurate usable and current revenue. The problem with that type of budget is that you are spending money you don’t have and are taking it from the next year. Credit collection agencies are working to collect unpaid dues and we have collected about $50,000.00 and will continue these efforts. Last year $40,000.00 was taken from this year’s budget to pay off CIF that was incorrectly paid out of CIF. A loan should have been taken out but the past president wanted it paid off. We now have a shortfall of $40,000.00 for this year. Any property owner who owes dues, please pay them now as we will not let them go unpaid. We have had to purchase a 2015 Ford F-250 as we needed a road worthy vehicle. The old blue truck had 255,000 miles on it and needed to be replaced.because it currently has the salt spreader on it. We are currently looking for something in the $20-25 K range. This is a necessity. A new sand mound will be replacing the non-functioning septic system. Construction on that should begin soon. HHPOA has entered into a 3 year agreement with Herbener’s snow removal for $40,000.00 yearly. Covid has a lot more people as permanent residents in Hickory Hills. Garbage is being picked up now every 10 days instead of every 14 days. This has increased Garbage amounts by $5,000.oo a month for garbage disposal service. Again that amount was not in this year’s budget. In an effort to curb illegal dumping in our dumpsters, they will be closed at 8:00 p. m. nightly. We have already saved $200.00 per month by doing this. However, we still have people putting illegal items into the dumpsters. If you need to get rid off an appliance or large home item, please, call our office. A fee of $35.00 per pick up is charged. Garbage is being picked up now every 10 days instead of every 14 days OLD BUSINESS Aqua law suit is delayed due to Covid NEW BUSINESS We are in negotiations with Autumn Mountain We all need to work together